The global market for Virtual Data Rooms is forecast to reach US$2. 6 billion by 2025, driven by digitalization of everything and the resulting hyper connected world which is fundamentally changing the way people and businesses share information and collaborate across geographic borders. With the proliferation of cloud computing technologies and its emergence as the future of IT coupled with increased acceptance of public cloud services, VDRs have witnessed parallel gains in acceptance. Benefits of VDRs driving their popularity as the most preferred support platform for content collaboration include advanced security features and benefits; more personalized and customized control over shared documents; automatic generation of audit trail and activity tracking of all collaboration and communication conducted; superior data protection and encryption support as compared to other file sharing platforms and services; elimination of the need for live and physical meetings; better control over document access and usage; better transparency and accountability which is vital for final negotiations and lower expenditures, better preservation of documents as compared to paper documents, easy access from anywhere, anytime and on any device; simplified transactions and more positive deal outcomes as investors and/or negotiating parties get more and complete information; automatic creation of backup of all uploaded files/data; efficient support for multiple users; and flexible pay per use pricing offered by most VDR services.

Also popular as deal rooms, virtual data rooms present an online data repository or cloud storage for data storage and sharing. The storage of data in virtual database allows organizations to control the data and allow only authorized users to access the information. Originally meant to facilitate cooperation among organizations engaged in M&A transactions, virtual data rooms have experienced notable evolution in terms of applications and functions. These advanced repositories are perfect options not only for secure information sharing, but also for data protection as they rely on sophisticated tools to encrypt uploaded documents. While all files contain a dynamic watermark, firewalls along with virus scanning solutions minimize the risk of data breach or malware attack, minimizing potential dangers for the data. The technology also allows organizations to ascribe data access rights to desirable users, manage user flow and keep an eye on activities. Administrators can divide employees, partners and investors into relevant groups and sharing only the appropriate information. Companies using VDRs exclusively for internal purposes such as ensuring cooperation among various teams need to monitor employee actions. In contrast to traditional practices that make it extremely challenging for businesses to check each user and monitor files viewed, printed or copied, virtual data rooms allow activity tracking to help administrators in keeping an eye on in-depth logs of actions inside the data repository. Advanced tools enable organizations to control visitors and ensure that they abide by safety restrictions and rules. Virtual data rooms are powerful platforms that not only secure data transfer, but also allow organizations to save costs and mitigate risks associated with M&A activities. Asia-Pacific including China ranks as a major market led by robust development of the internet infrastructure in terms of broadband speeds and capacity; rapid adoption of cloud computing services in the enterprise sector; growing appetite for cost and productivity enhancing IT technologies and solutions; increased worker mobility deployments in the enterprise sector; increase in mergers and acquisitions transaction value supported by healthy economic growth and greater investor confidence in economic and fiscal policies.